Q: What does Big Spring's set-up and tear-down entail?
A: Our staff takes care of setting up all of our tables, chairs, and wedding props for you before your rental begins so that when you arrive on your wedding day, all of the heavy lifting is already taken care of! At the end of the night, Big Spring staff will put away all of our tables, chairs, and props, as well as remove any non-food trash from the event space.
Q: Can I add my own decorations to the barn?
A: We invite all of our couples to decorate and make Big Spring's barn their own! Any decorations that you add to the space are your responsibility to remove, as anything left behind after the rental period will likely be discarded during Big Spring staff's clean up process. In addition, we have two decorating rules: no flames of any kind are allowed in the barn, and you may not attach anything to the wood (no staples, nails, glue, etc.). Hanging decorations can be easily achieved using existing anchor points, and string around cross beams in the barn. For any decoration involving climbing a ladder, we recommend hiring a professional planner, or lighting expert.
Q: How many people comfortably fit at a 60" round table?
A: 8 Adults
Q: Does Big Spring have a curfew?
A: In accordance with Rockbridge County ordinance, Big Spring Events has a curfew of 10:30PM.
Q: Do you allow alcohol and can we bring our own?
A: Yes we do allow alcohol service in accordance with ABC and Virginia Laws. As a venue rule, all alcohol must be served to guests by one of our preferred caterers.
Q: Does the barn come with the string lights and uplighting or is that added for each event?
A: We have dressed the barn up with cantina string lights, sconce uplighting, and exterior barn lighting as part of the permanent barn package. If the string lighting is not to your preference, it can be removed for an additional fee.
Q: What is Big Spring's max capacity?
A: The 2000 square foot barn offers a max seated capacity of 150, with adjacent 2500 square foot patio and bon fire pit for cocktails hour and mingling. There is also room for up to a 60x90 foot tent on the lawn next to the barn for a maximum venue capacity of 300 guests.
Q: What if foul weather does not allow for an outdoor ceremony?
A: Big Spring is fully capable of hosting a ceremony inside the barn in the event of inclement weather. For parties of 150 or more, we highly suggest renting a tent to provide another covered space for guests.
Q: Can I hire a caterer outside the vendor list on Big Spring's website?
A: Yes, but there is an additional fee of $1,000 for hiring caterer's outside our preferred list. This fee does not apply to any other vendor category.
Q: When do we have to remove everything from the barn?
A: Load out should be completed the night of your event. Any items left behind need to be designated as trash or not, as Big Spring staff will be cleaning the barn, removing all trash and food items, and prepping for the next event after your event concludes! At Big Spring staff approval, you may retrieve items the day following your event before 10:00AM.
Q: May cars be left overnight?
A: You and your guests' cars may be left overnight as long as they are retrieved before 10:00AM the day following your event.